---
title: "Manage Digital Signage Media with Folders | EasySignage"
description: "Use Media Assets in EasySignage to upload files once, sort them into folders and subfolders, move them in bulk, and reuse them across playlists."
url: https://easysignage.com/how-to/media/how-to-use-folders-to-manage-media-assets/
---

# How to Use Folders to Manage Digital Signage Media?

Learn how to upload, sort, and reuse content in EasySignage Media Assets using folders, tags, search, and filters.

## What is Media Assets?

Media Assets is the media library where your videos, images, and PDF files live. Upload a file once and reuse it across as many playlists as you like, without uploading it again. Files you import into a playlist also appear here, so everything is managed in one place.

One thing to know before you start deleting: **a file deleted from Media Assets is deleted from every playlist that uses it.**

## How do I upload media?

-   Click **Add Media**
-   Click **Upload Media Assets**
-   Choose files from your device, Dropbox, OneDrive, or Facebook
-   Wait for the upload to finish, then click **Done**

## How do I create folders?

-   Click **Add Media**
-   Click **Add Folder**
-   Type the folder name
-   Click **Add**

Subfolders work the same way: open a folder first, then click **Add > Add Folder** while inside it. To rename or delete a folder, click the settings icon in its top right corner.

## How do I move files into folders?

-   Tick the checkbox in the top left of a media asset to select it
-   Select one or several assets
-   Click the **Move to** drop-down and choose the destination folder

Use the navigation bar to move between folders or return to the top level. To upload straight into a folder, open it first, then click **Add > Add Media Assets**.

## How do I find a file quickly?

-   Type in the search box to filter media and folders by name
-   Use the filter buttons to show all files, images only, or videos only

## What else can I set per file?

Hover over a media item and click the settings icon in its top right corner. From there you can rename it, delete it, enable proof of play, and add tags. Click **Save** to apply.

[Tags](https://easysignage.com/digital-signage-features/tags/) are worth setting here rather than later, since they are what lets one playlist show different content on different screens.

## How should I structure folders?

There is no enforced structure, so pick one that matches how your content is replaced. Folders per location work well for multi-site networks, folders per campaign suit retail and promotions, and folders per department suit internal communications. What you want to avoid is a single flat library, which becomes unworkable once a few hundred files build up.

## Helpful Links

-   [Which File Formats can be Used for Uploading Content?](https://easysignage.com/how-to/media/which-file-formats-are-supported-for-content-upload/)

-   [How to Use Tags to Target Content to Specific Screens?](https://easysignage.com/how-to/getting-started/how-to-use-tags-to-target-content-to-screens/)

-   [How to Use Proof of Play Reports and Playback Quotas?](https://easysignage.com/how-to/playlists/how-to-use-proof-of-play-reports-and-playback-quotas/)

-   [Media Assets](https://easysignage.com/help/media-assets/digital-signage-media-assets/)