---
title: "Restrict User Access with Teams | EasySignage"
description: "Create teams in EasySignage to give users access to specific playlists, screens, schedules, and media assets, and restrict screens by tag."
url: https://easysignage.com/how-to/general-questions/how-to-restrict-user-access-with-teams/
---

# How to Restrict User Access with Teams?

Learn how to create teams in EasySignage and control which playlists, screens, schedules, and settings each team can reach.

## What are teams for?

[Teams](https://easysignage.com/digital-signage-features/team-management/) are how you give users access to specific screens and content instead of your whole account. You create a team, set its permissions, and assign users to it. Users in the same team can be limited to their own playlists and screens, which is what makes it practical to hand a department or a client their own workspace inside one account.

The **Administrators** team exists by default, has full access, and cannot be edited or deleted.

## How do I create a team?

-   Click the profile icon in the top right corner
-   Click **User Management**
-   Go to the **TEAMS** tab
-   Click **+ADD**
-   Enter the team name, for example Team1
-   Tick the privileges the team should have
-   Click **ADD TEAM**

## What can I control per team?

Each area has its own checkbox, and most add a **Restricted** option that narrows access to the team’s own items.

-   **Playlists** gives access to playlists. Add **Restricted** and the team only sees playlists assigned to it
-   **Screens** gives access to the screens console. **Screens Admin** additionally lets the team add and delete screens, change screen tags, add licences, and open proof of play. Without it, the team can view screens and set screen content only
-   **Schedules** gives access to schedules, with **Restricted** limiting the team to its own
-   **Media Assets** lets the team use Media Assets in the console and when adding a layer to a playlist
-   **Settings** gives access to your account settings. Leave it unticked and the user manages only their own profile

## How do I limit a team to certain screens?

Use **Restrict by tags** under the Screens permission.

-   Tick **Restrict by tags**, then click **\+ Add**
-   Enter one or more tags and click **Save**
-   Tag the screens to match: go to **SCREENS**, click edit screen configuration, click **Tags**, enter the same tag, click **Save**

Only screens with matching tags become available to that team. Leave the option unticked and the team can reach every screen in the account.

The separate **Restricted** checkbox under Screens works on groups and video walls, limiting the team to its own rather than those created by other teams.

## How do I assign a playlist to a team?

Set the team when you create the playlist, or edit an existing one.

-   Go to **Playlists** and click **+ADD PLAYLIST**
-   Name the playlist, for example playlist.Team1
-   Choose the team in the **Team** drop-down
-   Click **Save**

To reassign later, click **Edit playlist** and pick a different team. Administrators can share a playlist across teams this way.

## Can I protect part of a playlist from a team?

Yes. Lock the layer you want to keep. A locked layer can only be edited by users in the same team as its owner, plus the account holder and the Administrator team, so your logo stays put while the team manages the rest.

## Helpful Links

-   [How to Grant Users Access to My Account?](https://easysignage.com/how-to/general-questions/how-to-grant-users-access-to-my-account/)

-   [How to Lock a Layer in a Digital Signage Playlist?](https://easysignage.com/how-to/playlists/how-to-lock-a-layer-in-a-playlist/)

-   [How to Use Tags to Target Content to Specific Screens?](https://easysignage.com/how-to/getting-started/how-to-use-tags-to-target-content-to-screens/)

-   [Teams](https://easysignage.com/help/user-mgmt/teams/)