How to Use Google and Microsoft Calendars for Door Labels?

Learn how to use EasySignage to create door label digital signage using Google Calendar or Microsoft Outlook calendar for meeting rooms and spaces

What is a door label in digital signage?

A door label is a digital sign placed outside a room, office, or facility entrance to provide real-time information at a glance.

Door labels can show:

  • Current schedule – what’s happening right now
  • Upcoming events – the next meetings or activities
  • Room availability – whether the space is free or occupied

They pull data directly from Google Calendar or Microsoft Outlook/Office 365, keeping information accurate and up to date.

Door labels are commonly used for:

  • Meeting rooms
  • Conference rooms
  • Classrooms
  • Offices
  • Shared or co-working spaces

Door labels make it easy to manage rooms efficiently, reduce scheduling conflicts, and improve workplace communication.

 

How do Google Calendar door labels work?

Google Calendar door labels use an EasySignage app that:

  1. Connects to your Google Calendar
  2. Pulls events for a specific room or resource
  3. Displays the schedule on a screen outside the room

The label updates automatically as events are added, changed, or removed in Google Calendar.

 

How do Outlook / Microsoft Calendar door labels work?

Microsoft Calendar door labels connect to Microsoft Office 365 or Outlook:

  1. Authenticate with your Microsoft account
  2. Select the calendar tied to the room or resource
  3. EasySignage fetches current and upcoming events
  4. The schedule appears on your door label screen

This updates automatically as events change in the calendar.

 

What information is displayed on a door label?

Door labels typically show:

  • Room name
  • Current meeting or event
  • Upcoming meeting
  • Time range
  • Available / busy status
  • Optional branding

You can choose layouts with:

  • Large time blocks
  • Agenda lists
  • Color coding
  • Logos

 

What is required to set up a door label?

To display a calendar on a door label, you need:

For Google Calendar

  • A Google account
  • A shared calendar or public view
  • EasySignage integration enabled

For Microsoft Calendar

  • A Microsoft / Office 365 account
  • OAuth access granted
  • Calendar or room resource selected

 

Do door labels update in real time?

Yes, door labels update automatically to reflect the latest calendar changes.

  • EasySignage refreshes door label data within 5 minutes, ensuring your screens stay current.
  • When an event is created, edited, or deleted in Google Calendar or Microsoft Outlook/Office 365, the change appears on the door label without any manual updates.

Your door labels always show accurate schedules and room availability, keeping your spaces organised and conflict-free.

 

Are digital signage door labels secure?

Yes. EasySignage takes security seriously to protect your calendar and room information.

  • Secure OAuth authentication
  • Read-only calendar access
  • Encrypted data transfer

Your calendar data remains private and secure.

 

Where are door labels commonly used?

Door labels are versatile and can improve efficiency in a wide range of settings, including:

  • Corporate office meeting rooms
  • Boardrooms
  • University classrooms
  • Shared workspaces
  • Healthcare consult rooms
  • Conference and event venues

 

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