--- title: "Digital Signage Media Approval | EasySignage" description: "Turn on media approval so content from chosen teams waits for an approver before it plays on your digital signage, then approve or reject requests." url: https://easysignage.com/help/media-assets/digital-signage-media-approval/ --- # Media Approval - [Open in Claude Ask questions about this page](https://claude.ai/new?q=Read+https%3A%2F%2Feasysignage.com%2Fhelp%2Fmedia-assets%2Fdigital-signage-media-approval%2F+so+I+can+ask+questions+about+it.) - [Open in ChatGPT Ask questions about this page](https://chatgpt.com/?hints=search&q=Read+https%3A%2F%2Feasysignage.com%2Fhelp%2Fmedia-assets%2Fdigital-signage-media-approval%2F+so+I+can+ask+questions+about+it.) With **Media approval**, media from the teams you choose waits for an approver before it can play on your screens. Approvers see the waiting media on the **Approvals** page and approve or reject it. Media that isn’t approved isn’t sent to screens when you publish. _Note: Media approval is included on the Enterprise plan. Only members of the **Administrators** team can turn it on and choose who needs approval._ ## Turn on media approval 1. Go to **Settings** > **Approvals**. 2. Under **Media approval**, turn on the switch so it reads **Media approval is on**. 3. Under **Who needs approval**, tick the teams: - **Needs approval**: media this team creates waits for approval before it can play. - **Approves media**: members of this team can approve or reject media waiting for review. Each tick is saved straight away. The **Administrators** team always approves and never needs approval. ![Media approval settings in Settings > Approvals](https://easysignage.com/help/assets/img/settings/approval-settings.webp) You can also set **Needs approval** and **Approves media** on the **Media Assets** row of a team’s **Permissions** tab. See [Teams](https://easysignage.com/help/user-mgmt/teams/#permissions). ## What uploaders see When someone in a team that needs approval adds media, the item shows **Waiting for approval** in Media Assets and in the playlist editor. Hover over it to read “It won’t play until an approver approves it.” - You can still add the item to playlists, but it isn’t sent to screens until it is approved. - When you publish, a message tells you how many items wait for approval and weren’t sent. - A rejected item shows **Rejected**. Hover over it to read the approver’s reason. Media that existed before you turned on approval, and media added by the Administrators team, plays as usual. ## Review requests 1. Click **Approvals** in the menu on the left. The number next to it shows how many requests wait for you. 2. Choose a tab: **Waiting for approval**, **Rejected** or **Approved**. 3. Click a request to open it. ![Approvals page with requests waiting for approval](https://easysignage.com/help/assets/img/media-assets/approvals-page.webp) Each request shows a preview of the media, who requested it, the location the uploader’s team works at, when it was requested and its version. ![An approval request](https://easysignage.com/help/assets/img/media-assets/approvals-request.webp) - To approve, click **Approve**. The media plays after the next publish. If you can publish, click **Publish now** to send it to your screens straight away. - To reject, click **Reject**, type a **Reason**, then click **Reject**. The uploader sees the reason, so say what to change. ![Reject window with the Reason field](https://easysignage.com/help/assets/img/media-assets/approvals-reject.webp) You can’t approve or reject your own uploads. If the uploader changes the item while you have it open, a message asks you to check the new version first. ## Approve or reject several requests 1. On the **Waiting for approval** tab, tick the requests. 2. Click **Approve**, or click **Reject** and type one reason for all of them. Use **Select All** to tick every request shown, and **Clear** to untick them. ![Several requests selected, with Approve and Reject](https://easysignage.com/help/assets/img/media-assets/approvals-bulk.webp) ## Find requests - **Search**: find requests by media name, by who requested them, or by the rejection reason. - **Location**: shown when requests come from more than one location. Choose a location to see only its requests. Approvers see requests from the locations they cover. If you use [Locations](https://easysignage.com/help/account-settings/digital-signage-locations/), limit approver teams to the locations they look after. ## If your media was rejected 1. Click **Approvals** and open the rejected request. The reason is shown under **Reason for rejecting**. 2. Click **Edit in Media** to change the item, or click **Send for review again** to send it back unchanged. ## Turn off media approval 1. Go to **Settings** > **Approvals**. 2. Turn off the switch, then click **Turn off**. Items waiting for approval are released and play after the next publish. Rejected items stay off your screens. ## Approval emails Approvers get an email when media waits for review, and uploaders get an email when their media is approved or rejected. See [Email Notifications](https://easysignage.com/help/account-settings/digital-signage-email-notifications/). ## Related articles - [Media Assets](https://easysignage.com/help/media-assets/digital-signage-media-assets/) - [Teams](https://easysignage.com/help/user-mgmt/teams/) - [Locations and Regions](https://easysignage.com/help/account-settings/digital-signage-locations/) [Previous ##### Online Template Editor](https://easysignage.com/help/templates/online-editor/) [Next ##### Send to Screen](https://easysignage.com/help/media-assets/digital-signage-send-to-screen/)