---
title: "Digital Signage Locations and Regions | EasySignage"
description: "Group your digital signage screens by location and region, limit teams to the sites they work at, and set power and brightness for a whole site."
url: https://easysignage.com/help/account-settings/digital-signage-locations/
---

# 17- Locations and Regions

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Use **Locations** to organise digital signage screens by site. A location is one site, such as a store or an office. A region groups locations, for example **Australia > NSW > Sydney North**. With locations you can:

-   put each screen in its location and filter screens by location or region
-   limit a team to the locations and regions it works at, so it only sees those screens
-   set power and brightness for every screen at a location in one go

_Note: Locations is included on the Enterprise plan. It stays off until a member of the **Administrators** team turns it on. Only Administrators can add, edit, import and archive locations and regions._

## Turn on Locations

1.  Go to **Settings** > **Locations**.
2.  Turn on the switch so it reads **Locations is on**.

![Locations in Settings, with the locations table](https://easysignage.com/help/assets/img/settings/locations-1.webp)

You can’t turn Locations off while teams are limited to locations. First set those teams to **All locations**. See [Limit a team to its locations](#limit-a-team-to-its-locations).

## The locations table

Each row shows:

-   **Location**: the name, with the city or time zone under it.
-   **Region**: the full region path, or “—” when the location has no region.
-   **Local time**: the current time at the location, and its time zone.
-   **Screens**: how many screens are at the location. Click the number to list them. A clock icon means some of these screens report a different time zone from the location’s.
-   **Device settings**: power and brightness icons. A highlighted icon means the setting is set for the whole location.

Use the toolbar to find locations:

-   **Active** and **Archived**: switch between current and archived locations.
-   **Region**: show only locations in a region and the regions inside it.
-   **Search locations**: search by name, city, street address or external ID.

## Add a location

1.  Click **Add location**.
2.  Enter the **Location name**.
3.  Check the **Timezone**. It starts with your computer’s time zone. Schedules and rules use the location’s time zone.
4.  Optional: choose a **Region**. If other locations in that region use a different time zone, a message suggests it. Click **Use it** to apply it.
5.  Optional: fill in the **Address** fields and **External IDs**. An external ID is how another system, such as a BI tool, names this site. Each ID can belong to one location only.
6.  Click **Save**.

![Add location window](https://easysignage.com/help/assets/img/settings/locations-add.webp)

To change a location, click the menu at the end of its row, then **Edit**.

## Set up regions

Regions group locations, so a regional team can work at all of them. Regions can sit inside other regions, up to 8 levels deep.

1.  Click **Regions**.
2.  Type the name in **New region**.
3.  In **Inside**, choose **Top level** or the region it belongs to.
4.  Click **Add**.

![Regions window with a folding region tree](https://easysignage.com/help/assets/img/settings/locations-regions.webp)

In the **Regions** window:

-   Click the arrow next to a region to fold or unfold it, or use **Expand all** and **Collapse all**.
-   The chip next to each region shows how many locations it holds, including the regions inside it. Click the chip to show those locations in the table.
-   Use the menu next to a region to **Add region inside**, **Rename**, **Move into** another region, see its **Teams**, or **Archive** it.
-   Two regions at the same level can’t have the same name.

A region that still holds locations, or regions with locations, can’t be archived. Move or archive those first.

## Import locations from a CSV file

To add many locations at once:

1.  Click **Import**.
2.  Optional: click **Download a sample CSV** to get a file with the right columns.
3.  Click **Choose a CSV file** and pick your file.
4.  Check the summary, then click **Import**.

![Import locations window](https://easysignage.com/help/assets/img/settings/locations-import.webp)

The file has one location per row and these columns:

```
name,timezone,region,address,city,area,postal_code,country,country_code,cost_centre
```

-   Only `name` and `timezone` are required. Use a time zone name such as `Australia/Sydney`.
-   `region` can be a path from the top, such as `Australia/NSW/Sydney North`, or a name that only one region has.
-   Regions that don’t exist yet are created for you. The import button then reads **Create … regions and import**.
-   Locations that already exist are listed, and **Skip them** is ticked so they aren’t added twice. The import only adds locations; it never changes existing ones.
-   If some rows have problems, they are listed by line number. You can fix the file, or tick the option to skip those rows and import the others.

## Put screens in a location

From **Settings** > **Locations**:

1.  Click the menu at the end of the location’s row, then **Add screens**.
2.  Tick the screens. Use **Unassigned only** to show screens that have no location yet.
3.  Click **Move … screens**. Screens that were at another location move to this one.

From **Screens**:

1.  Click the location shown for the screen in the **Screen Location** column, or tick several screens and click **Location**.
2.  In **Set Location**, choose the location, or **No location**.
3.  Click **Save**.

On the **Screens** page, use the **Location** filter to show the screens at a location or in a region.

## Set power and brightness for a location

1.  In the **Device settings** column, click the power or brightness icon for the location.
2.  Choose the settings and save. They apply to every screen at the location.

A screen that already has its own settings keeps them. On that screen’s own power or brightness window, click **Use location settings** to switch it to the location’s settings. See [Power Management](https://easysignage.com/help/screens/digital-signage-power-management/) and [Brightness Management](https://easysignage.com/help/screens/digital-signage-brightness-management/).

## Limit a team to its locations

When Locations is on, each team page has a **Locations** tab. Choose **Selected locations** and pick the locations and regions the team works at. The team then only sees screens at those places. See [Teams](https://easysignage.com/help/user-mgmt/teams/#choose-where-a-team-works).

You can also start from a location: click the menu at the end of its row, then **Teams**. Turn a team on to add this location to its **Works at**, then click **Save**.

## Archive or restore a location

Locations and regions can’t be deleted, only archived.

-   To archive a location, click the menu at the end of its row, then **Archive**. Click **Undo** in the message if you change your mind.
-   To restore it, click **Archived**, then the menu at the end of its row, then **Restore**.

## Related articles

-   [Teams](https://easysignage.com/help/user-mgmt/teams/)
-   [Media approval](https://easysignage.com/help/media-assets/digital-signage-media-approval/)
-   [Digital Signage Screens](https://easysignage.com/help/screens/digital-signage-screens/)

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